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| Q: How do I enter a Handwritten Payroll Check? |
A: A Handwritten Payroll Check may be included in the current open payroll run or be entered as its own separate run.
Before a Handwritten Check is entered, the operator must determine if there is an "open payroll run" for it to process and post with. An "open payroll run" is defined as a payroll run where the checks have not yet been printed. When the checks print, employee statistics are updated with all the checks in the run. This includes the statistics on the Handwritten Check even though a check will not be printed.
If your last payroll run has been posted, you must Set Payroll Dates in order to open a new payroll run for the handwritten check. You may leave this run open and use it for the next normal payroll run if you desire. If you decide to process the next payroll with the Handwritten Check payroll run number, you will follow the normal payroll processing steps for that payroll and the handwritten check will be added to the statistics and posting for that run number.
To enter the Handwritten Check, from the Payroll Utilities Menu, you will select Handwritten Checks. The timelog entry screen will appear for you to enter the appropriate hours information for this check. When the timelog information is correct, you will save the record and a second screen will appear for you to enter the applicable deductions for this check based on the possible 20 deduction categories.
When the deduction amounts have been entered, a Tax Deduction screen will display. Enter the amounts that were deducted from this check for the tax categories displayed. DataModes will not calculate these values for you since this is a handwritten check. Be sure to enter the correct Check Date and Check Number. When the deductions and tax withholding screens have been completed, the timelog entry screen will return and you may continue with the next handwritten check or exit the program. When the check information has been entered correctly, you will return to payroll processing and complete all steps from Calculate Payroll Withholdings through the Payroll Posting to ensure that employee statistics will be updated.
NOTE: The calculate routine MUST be run, but will not change withholding and deduction amounts entered at the Handwritten Check program.
The Handwritten Check will be included and posted with the current run.
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| Information on the web at: http://www.datamodes.com |
| For more information, contact: tech@datamodes.com |
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